For an event preparation, you should keep a few essential tips in mind. They include creating an event checklist, creating a budget, choosing a venue, and having a backup plan. In addition, this article will cover how to create a backup plan in case an unexpected problem arises. These tips will help ensure that your event goes off without a hitch. If you follow these tips, you’ll be well on organizing a successful event.
Organizing an event checklist
Organizing an event checklist is a great way to keep track of the little details. Event planning has many parts, including selecting a venue, preparing thank you notes, and running the post-event debrief. Depending on the type of event, you may need to create a checklist for each task. The key to success is identifying and ironing out the kinks early.
While an event checklist is a great way to organize your event, it will never have all the details you need to plan. Organizing a brainstorming session before preparation is also a must. It is important to consider Cornell University’s name and logo usage policies. You can also contact Conference & Event Services if you have questions. If you are hosting an event on campus, remember to contact Risk Management.
Creating a budget
Creating a budget for event preparation starts with establishing your goals for the event. These goals will set the tone for your planning process and help you make wiser spending decisions. There are no wrong answers to this question, but you should be sure to include them. After all, they’re the basis of your budget. Here are some tips for creating a budget:
Make a list of the items you’ll need for the event. Include staff, catering, A/V, F&B, and programming. Next, decide which goals are most important to you. For example, are you looking for quality networking or a high-tech event experience? Is a high-profile keynote speaker important? If so, think carefully about which goals you want to achieve. You can cut costs when you identify the most critical objectives and priorities.
Choosing a venue
When choosing a venue, make sure to consider the number of guests. Private events usually require smaller venues, while corporate events typically require larger venues. The size of the event can also determine the venue you need. Make sure to check out the venue’s maximum capacity. A good venue will be able to offer you an illustrated floor plan, which can make navigating the space easier.
Creating a backup plan
You’ve probably heard the phrase, “preparation is the key to success,” but what does it mean? It means having a plan for when something doesn’t go as planned. A backup plan includes various measures to ensure the event is still successful. For example, you can create a laminated card and distribute it to all of the key personnel. This laminated card should contain the details of your backup plan, including contact information for key staff. Another key component of your backup plan is a plan for how to notify all attendees of any cancellation or change of plans. The plan may include sending emails, texts, or other notification forms.