A barcode stock system can be applied to any products such as office supplies, hospital equipment, and furniture. Using barcode labels is a smart way to track inventory efficiently without wasting time. There are many benefits to having a barcode stock system, especially in any workplace where tracking items is required.
Efficiency
Barcode labels can help you quickly find an item when needed. You will have less time looking for the proper item because everything has its label with its respective number or name; finding things will be much faster than before hence more productivity rates. Once you find what you are looking for, it takes only two seconds to scan its corresponding barcode, then that’s it, no more searching!
Accuracy
With the use of barcode labels, you will get an accurate count of how many items are remaining. There will be no added guesswork when it comes to calculating how much supplies we need, and we won’t have problems about running out or having too much. Using the barcodes also eliminates the chances of someone claiming that they saw more items, like file folders, for example, and then charging them overtime even though they’re not.
Organization
Keeping things organized is a lot easier with barcodes because it allows up to the use of two different types of identification numbers, numbers unique only to one item or batch numbers unique only for each location in a building. Hence, if there are multiple locations, say a warehouse and office space, everyone can keep track of items based on their particular space. With barcode labels, stockrooms and warehouses can help avoid confusion and lost products.
Availability
When using barcodes, stockrooms and warehouses will always know if an item is available, and there’s no need to call and ask. If there’s a shortage of something like file folders, for example, you can immediately order it without the hassle of getting confirmation from supervisors or department heads. Barcode labels make it easier to keep track of items that we have in stock and items we need to order instead of looking at office supply lists which could get messy, especially if multiple people are involved in keeping track. Updating such lists can also be time-consuming, so companies nowadays just eliminate the whole list altogether by having products labeled with barcodes then use handheld scanners or wall-mounted scanners connected to a central computer system that allows managers to check quickly if a certain product is available or not.
Accuracy and Transparency
Having barcodes also makes it easier to be transparent regarding supplies by having access to how many items are being used, especially in companies with multiple locations. With this, managers can identify which location uses most of a certain item then have that location pay for it instead of just charging them at random without the proper records.